Commercial Document Attestation Services in India

What is Commercial Document Attestation?

Commercial document attestation is the process of verifying the authenticity of business-related documents through official channels. This is crucial for companies that plan to operate, trade, or enter into contracts in foreign countries. Common documents that require attestation include invoices, certificates of incorporation, power of attorney, board resolutions, and other business-related documents.

Why is Commercial Document Attestation Required?

Attesting commercial documents is essential to:

  • Authenticate Business Transactions: Ensures that documents are recognized by foreign governments and authorities.
  • Facilitate International Trade: Helps in smooth business operations across borders.
  • Legal Compliance: Meets the legal requirements of the destination country.
  • Protect Against Fraud: Verifies the legitimacy of the document, reducing the risk of fraud.

Commercial Document Attestation Procedure

  1. Chamber of Commerce Authentication: The document is first authenticated by the respective Chamber of Commerce.
  2. State Government Attestation: The authenticated document is then attested by the state government.
  3. Ministry of External Affairs (MEA) Attestation: The state-attested document is further verified by the MEA.
  4. Embassy Attestation: The final step involves attestation by the embassy or consulate of the destination country.

Types of Commercial Document Attestation

  • Apostille: For countries that are members of the Hague Convention.
  • Normal Attestation: For countries that are not members of the Hague Convention.

Online Attestation – eSanad

The Ministry of External Affairs provides an online service called eSanad for document verification and attestation. This service is contactless, faceless, cashless, and paperless.

Required Documents for Attestation

  • Original Commercial Document: Such as an invoice or certificate of incorporation.
  • Cover Letter: On the company’s letterhead stating the purpose of attestation.
  • Copy of Passport: Passport copy of the signing authority.

Cost and Time

The cost and time for commercial document attestation vary depending on the embassy fees and the type of document. The process typically takes 15 to 25 working days.

Choosing a Reliable Attestation Service

When selecting an attestation service provider, consider their:

  • Reputation: Check their history of reliable service.
  • Customer Reviews: Look for feedback from previous clients.
  • Service Quality: Ensure they provide timely and accurate attestation.